It's not a bad thing, they say, to look at opportunities to institute new shared services agreements among local agencies.

The difficulty may come in finding where those cost savings can be realized when the county has already consolidated many operations with other government agencies.

To meet Gov. Andrew Cuomo's requirement, the county must convene a committee of people representing the other government agencies in the county -- the city, schools, towns, villages -- and explore options for consolidation of agencies or shared services among agencies. The committee's work will result in a report approved by the County Legislature and delivered to the governor's office within two years.

There's no requirement that any of the ideas generated by the process actually be implemented.

That's certainly the governor's goal, Gsell said, but right now he just wants to push along the process of local agencies talking along these lines.

"In the initial year this is more (about) dialogue and discussion, (to) gauge whether there is interest in doing some of the things we’ve talked about," Gsell said.

Legislator Andrew Young said he thinks it's a good idea to have these discussions anyway.

"It helps get the discussion started," Young said during yesterday's Ways and Means Committee meeting. "I’m not saying it’s going to be easy because when mandates come down on us from the almighty it bothers us, but we should try to embrace this.”

Going back to the 1990s, the county has been involved in finding opportunities for shared services, Gsell said, starting with the Highway Department and its arrangement with town highway departments. The county has also been involved in creating shared services for emergency dispatch, consolidating the youth bureaus, including combining with Orleans County, and the health departments between Genesee and Orleans counties.

None of that will help the county with this report, though. The participating local governments must look for new opportunities.

Those might include a consolidated assessors office (right now, three assessors are shared among multiple agencies), or the creation of a centralized procurement office, consolidating code enforcement and zoning.

Right now, those are just examples and all come with their own challenges. Identifying those challenges will be part of the reporting process for the governor.

There may be ideas for consolidation or shared services that require the approval of legislators in Albany, and big projects, such as a shared jail between Genesee and Orleans counties, come with an array of challenges and potential legal complications.

The fact, though, that the county has completed so many shared services projects bodes well for officials to find more opportunities to cooperate, Gsell said.

"All of that stuff is behind us, but the fact that we’ve done this is an indication to me that we can do more," Gsell said. "We just have to put it on the table and get people to put on the table what are their issues, what are their constraints, and how do we get past them."

Upcoming fifth- and sixth-graders and their families got to see their new school, meet their new teachers, and connect with their peer mentors at Batavia Middle School's open house on Thursday.

What is a peer mentor, you ask? Well, here are a few:

Paige Hameister, Brianna Ball and Madison Mitchell are part of a team of more than 50 eighth-graders whose task it will be to welcome, support and serve as role models for their younger classmates throughout the 2012-2013 school year.

Their mentorship is part of "BMS Connects," an orientation program that was started in 2009 to welcome sixth-graders to the Middle School. This year, the program has been expanded to welcome both fifth- and sixth-graders in the wake of the school district consolidation.

According to a press release from the Batavia City School District, the purpose of "BMS Connects" is "to help fifth- and sixth-grade students feel more comfortable as well as help them achieve success in their first year at the Middle School."

Wednesday, Sept. 5, will be "Connect Day," a day of activities for fifth- and sixth-graders. It will follow a regular school day schedule. Students will come in at 8 a.m. (reporting to their homerooms by 8:07) and leave at 2:45 p.m.

The day will include team building activities involving Cain's Taekwondo, the City of Batavia Youth Bureau, the eighth-grade mentors and all BMS staff.

Fifth-graders will have their activities in the morning, sixth-graders in the afternoon.

Prior to the activities, the sixth-graders will get to know the school, go over their class schedules, travel around to their various classrooms, find their lockers and meet their teachers.

After morning activities, the fifth-graders will spend time getting to know their homeroom teachers (fifth-grade classes will retain the traditional elementary school model of one classroom, or "homeroom," throughout the day, broken up at intervals by "special" classes like art, music and physical education) and exploring such topics as Internet safety and "Q & A" about BMS.

The first day of school for all BMS students, grades five through eight, will be on Thursday.

A change of scene for kids and teachers

A yearly occurrence, "BMS Connects" takes on a special significance because of this year's transition. It is part of a larger process involving dedicated staff and students collaborating to welcome not only more new students than usual, but also a new batch of teachers.

Lynn Matteo is one of the fifth-grade teachers moving up to BMS (in her case, from Robert Morris School). She is pictured up top interacting with her new students and their families.

Here is a sampling of the fifth-grade teachers and aides who are "moving on up" with their students:

Pictured front row, from left: Kelly Mallaber, Shirley Boyd, Lori Easton-Penepent, Beth DeFreze, Christa Palmer, Deborah Murray, Karen Cima and Laura Kaczmarek. Back row, from left: Matteo, Charlene Barrett, Debbie Caruso, Richard Peek, Nathan Moore and Andrew Reagan.

Julia Rogers, who stepped into her new role as house administrator for fifth- and sixth-grades on July 1, talked about the large amount of effort everyone has put into making sure that the kids and their teachers enjoy as smooth, comfortable and welcoming a transition as possible.

"(The work) started last year when everyone knew about the consolidation," Rogers said. "(BMS Principal) Sandra Griffin and Tim McArdle, our assistant principal, worked tirelessly with the school district administrators to get this rolling."

She credits Interventions counselor Eric Knapp with being the "huge organizer" behind this year's "Connect Day" program.

"He is very multi-talented," she said. "He's done this in the past, but this time he's coordinating two different programs for two different groups of students on the same day."

That said, she also stressed that this whole process has been a team effort building-wide and district-wide, from the top administrators to the BMS custodial staff who had the fifth-grade classrooms ready for the teachers by mid-August.

"The teachers and support staff have really embraced this."

Fifth-grade staff members shared their perspectives on the transition as well.

"So far it's gone very well," Matteo said, "because everyone here is very warm and welcoming. They have made us feel right at home."

Shirley Boyd, formerly an aide at Jackson School, said the experience has been very exciting.

"You have to be willing to welcome change," she said, "and they (BMS staff and other fifth-grade staff) are doing that."

Mentors, models, friends

As is the case every year, the eighth-grade mentors have embraced their role with enthusiasm as well.

"It really is a big honor," mentor McKenna Dziemian said. "You have a lot of respect on your shoulders, but it's a huge responsibility as well."

"BMS Connects" is designed to benefit the mentors as well as the mentored. According to the district's press release, "the 'Connect Day' program helps mentors develop leadership skills, responsibility and team work as they begin their transition process to the high school."

Dajah Williams and Jhensy Etienne, both eighth-grade mentors, said that they were prepared for their task through training that included:

• "trust exercises" in which one person would stand on a desk and fall backward, and a partner would have to catch him/her;
• a "scavenger hunt" to find the new students' classrooms; and
• an exploration of the "middle dchool mindset" (positive and negative attitudes, etc).

Mentors will be assigned to individual fifth- and sixth-grade homerooms, and they will spend all of Wednesday with their charges. They, as well as staff, will help to answer students' questions and orientate them to the middle school.

According to Rogers, the mentors will be involved with their younger peers to varying degrees throughout the school year. For example, they might assist with activities in fifth- and sixth-grade classrooms, or a mentor might be "called upon if a child needs a friend or support."

"The big thing is that the fifth- and sixth-grade students will see faces they know (when the school year officially starts)."

High expectations are set for all of the mentors. As role models, they are expected to keep their grades up and model good behavior throughout the year.

Excitement for a new beginning

Rogers said that Thursday's open house, which included separate sessions for fifth-graders and sixth-graders, went very well.

"The students are really excited," she said. "I've noticed that most of their questions are focused on who their teachers will be."

Any families who were not able to attend the open house can access the House Student Handbook and Thursday's PowerPoint presentations by visiting the BMS 5/6 House Web page.

Post was reacting to earlier reports that the consolidation effort has been delayed because the town has yet to pass a resolution asking the State Legislature to pass home rule legislation.

"It's a little premature," Post said, "but I don't want anybody to think they did anything wrong."

Post said the proposed city charter presented by the task for should be treated as a draft, adding that it needs to be reviewed, refined, reviewed, refined and reviewed and refined again before it's ready to be considered a final proposed charter.

"There's still work to be done," Post said. "They need to attend to the schedule. What it takes to do it right is what it takes."

Post explained that by the time the task force was formed, the effort was already behind schedule for the agreement approved by both the city council and the town board.

"This is an effort that was projected to take 12 to 18 months and it's barely been eight months," Post said.

Post stressed repeatedly during the conversation that he thinks the task force is full of talented people who worked hard to get the draft charter to this stage -- he doesn't want anybody to think they've failed in that effort, but the job isn't done it.

"It takes a lot of work to get something like this done," Post said.

The town supervisor said he continues to support consideration of consolidation, but no decision can be made on whether to support consolidation until the charter can be fully vetted, including ample public feedback.

Until that's done, he said, the State Legislature should not be asked to pass legislation to make a vote on consolidation possible.

Chad Zambito, chairman of the consolidation task force, announced today that all planned public meetings on the topic are being postponed and it's unlikely that voters will be given a chance to vote on the proposal in November, as originally planned.

"We wanted to get a final document to come before the people and that's not going to happen in the time originally envisioned," Zambito said.

While the Batavia City Council passed the necessary home rule legislation a week ago, the town board failed to pass the same resolution, which is needed to get a bill through the State Legislature thereby allowing the consolidation process to go forward.

Town Supervisor Greg Post, who in the past has advocated strongly for consolidation, could not be reached for comment.

Zambito said that two informational meetings originally set for May 17 and May 24, as well as a set of four public hearings starting May 31, have been postponed indefinitely.

Getting an initiative on the November ballot was an aggressive goal, Zambito said, and now with the delay in the home rule legislation, it would be hard to meet the necessary timeline.

He said the task force will work on tweaking the charter document and re-present it to the public bodies for consideration.

A proposal to merge the city and town of Batavia is moving forward and at the start of Monday's city council meeting, the Charter Task Force Committee presented its proposed city charter and timeline for public hearings and public vote.

Chairman Chad Zambito (above) made the presentation, telling council members that the committee settled on a council/manager form of government with ward representation combined with at-large council seats (much like the current City of Batavia).

There would be four wards and five at-large seats.

As initially proposed, the new city would have a tiered tax structure with the current city having a tax rate to help pay for current city services -- primarily fire and police protection -- and the current town having a separate tax structure to maintain its current level of service.

The timeline toward possible adoption:

• The town board and the city council must each pass a resolution asking Assemblyman Steve Hawley and Sen. Mike Ranzenhofer to introduce legislation to make consolidation possible;
• May 17, info session at the town hall;
• May 24, info session at city hall;
• May 31, public hearing;
• June 4, public hearing;
• June 11, public hearing;
• June 21, public hearing;
• In July, public input reviewed, documents edited and corrections made to proposed charter;
• August, revised charter introduced to city and town officials, city and town hold public hearings, city and town vote on charter and ballot initiative;
• September, ballot initiative must be submitted by city and town by Sept. 9;
• Nov. 6, Election Day and voters in both city and town can vote on ballot initiative.

If approved:

• Town and city boards, appointees and employees remain in place until Jan. 1, 2014;
• The task force recommends a consolidation committee be formed comprised of elected officials and residents from both the city and town;
• Election of new city council in November 2013, with at-large seats elected to four-year terms, and wards started with two-year terms (a four-year term election for wards starting in 2015).

Currently available documents related to the proposed consolidation can be found on the consultant's website.

A new website, specifically designed to help residents stay informed as the creation of the new city charter unfolds, is now live. The website (www.cgr.org/onebataviacharter) has been launched by the task force, which includes an eight-person committee and the study consultant.

The city and town of Batavia applied for and received a grant from New York State's Local Government Efficiency (LGE) program. After receiving the grant, the city and town engaged the Center for Governmental Research (CGR), a Rochester-based consulting organization with significant experience in local government consolidation, to assist the task force.

Task force members representing the city are Chad Bachorski, Gail Stevens, Dan Jones and Laura Landers. Representatives for the town are Chad Zambito, Judith Cotton, Larry Reisdorf and Marcia Riley. There are two alternates for the task force: city resident Joe Gerace and town resident Alan Koch.

The task force has been charged by the town and city to develop a new city charter that would legally consolidate the two municipalities into one new City of Batavia. The task force is also working to generate a home rule bill that would allow the new city charter to be brought to the citizens of Batavia for public referendum. It is the intent of the governing bodies of city and town to place the new city charter before voters in November 2012.

“The committee is excited to have the website up and running so that we can easily share information with the community,” said Chad Zambito, task force chair. “This is an important project that could have long-term implications on the citizens of Batavia and we hope they take this opportunity to digest the information and make an informed decision.”

Key charter documents and task force reports will be posted to the website, with postings occurring throughout the process. Batavia residents wishing to submit comments and feedback directly to the task force can do so via the website. Residents can also sign up to receive email alerts when significant new information is added to the site.

“The website worked very well during the original Batavia consolidation study,” Zambito said, referring to the analysis conducted by CGR for the city and town in 2008 and 2009, which served as a precursor to the task force’s work. “The committee felt it would be an important communication tool as the process moves forward.”

The facilitator will cost $55,000, but will be paid for by a state grant.

Bill Cox and Rosemary Christian -- the two no votes in a 6-2 vote -- argued that consolidation has no chance of approval by Town of Batavia voters and therefore the money should be spent.

But other council members argued that state grant money has already been spent on consolidation studies so the city should support finishing the process.

Perhaps some good ideas will come out of the task force with a facilitator's help, said Tim Buckley.

"We're on our own 10-yard line," said Tim Buckley. "We've got 90 yards to go. Let's get to the end zone."

Frank Ferrando said that he could be pursaded to vote against the proposal if voting no would actually save taxpayers money, but if the city doesn't spend the grant money, he said, then some other municipality will.

"Any time we can take advantage of money from a broader base of taxpayers to do something that could save our taxpayers money, we should," Ferrando said.

As for the town voters possibly not approving a consolidation plan, Ferrando argued that first, the town's leadership must believe consolidation has a chance of passing in the town, or they wouldn't keep voting to approve consolidation measures.

"I want to see information on consolidation because there is a possibility it could be very beneficial to the city," Ferrando said. "It could it be beneficial to the town, we’ll see, but I don’t represent the town. I represent the city."

The list of consolidation options  for the Batavia City School District briefly got a bit shorter Wednesday, when officials announced the elimination of Option 3, which would have stuffed too many kids in too few classrooms.

Now the number of proposals is bigger than it's ever been.

After unveiling Options 5a and 5b in a news release Wednesday, officials introduced a tentative "Option 6" (above) at their meeting Wednesday night at Batavia High School. The as-yet unofficial plan would build an addition (highlighted in blue) at John Kennedy Elementary school, allowing that building to accomodate all of the district's elementary students. John Kennedy would then become the only elementary school in the district.

Including sub-options 2a, 5a and 5b, there have now been eight announced ideas on how to realign the district and get rid of the Washington Avenue administration building.

"Financially, we're not the only ones in this situation. It's school districts around the country," said Buildings and Grounds Supervisor Jim Jacobs today. "Looking at many different options and seeing what fits best...is a big decision."

Jacobs presented "Option 6" Wednesday night, and further explained it today.

"If we were to create Option 6: if (John Kennedy) was (to be) a K-4 school, we'd need to add 20 classrooms. If it was a K-5, we'd need to add something like 30 classrooms," he said.

Jacobs' rough rendering (above) shows what the project could look like.

"Amazingly, the site can support it," he said.

The addition would be a capital project, meaning it would need voter approval. Jacobs calls the plan viable, but won't yet say if he personally supports it.

"We would have to sit down with the architect, and go over program and space needs, and administrative needs," he said. "Those details need to be worked out, to actually put a dollar amount on what the addition could cost us.

"This option takes us away from our neighborhood concept, and it puts us in one location," which are both downsides to the plan, Jacobs said.

It's unclear when or if "Option 6" will become an official consolidation option.

Meanwhile, options 5a and 5b, released Wednesday, were constructed entirely from parent suggestions at recent public meetings. Option 5a would move half of Batavia's K-4 into Jackson School, and the other half into John Kennedy School, along with pre-K. Administrators would move into Robert Morris School, and fifth-graders would move into the middle school.

Under Option 5b, administrators would move into Jackson, and K-4 students would go to Robert Morris. All other facets remain the same as 5a.

Both 5a and 5b preserve the idea of neighborhood schools, though each plan eliminates one of the current elementary schools.

The final public meeting on the consolidation process will be held at 6 p.m. next Tuesday night, Oct. 4, inside Jackson Elementary School.

Please be advised that Batavia City Council will hold a meeting with the Batavia Town Board on Wednesday, Aug. 31. It will begin at 7 p.m. at the Batavia Town Hall, 3833 W. Main St. Road, to discuss the City / Town Charter Task Force consultant's recommendation.

Christian and colleague Patti Pacino recently attended New York Conference of Mayors' Winter Legislative Meeting in Albany.

She says she heard horror stories about how consolidation is going in other municipal jurisdictions.

She said lawsuits and fees are skyrocketing.

From WBTA:

"One of the areas is with the fire department: volunteer versus paid. And now the volunteers want to get paid," Christian says. "The other one was the (village) police department, and where their jurisdiction is going to stop. Are they going into the town?"

Christian says Seneca Falls was one of the only approved consolidations in New York State. Municipalities almost everywhere else have voted it down. Christian says those votes have been very lopsided, and she believes it would be the same way here -- based on what she's heard about the town.

"So obviously they have to work everything out in our area," she says, "before they even consider putting this forth."

Christian says there’s a much better alternative.

"You can have shared services, without doing any of this," she says.