city of batavia

The City of Batavia has received a “B” grade for its handling of meeting documents and accessibility during the month of June from the New York Coalition for Open Government following the nonprofit organization’s review of the websites of 20 municipalities across the state.

According to the report that took a look at local governments with populations between 10,000 and 32,000, the minutes of Batavia City Council meetings have not been posted on its website since April 27 although three meetings took place in June – a Business Meeting on June 8 and a Conference Meeting and Special Business Meeting on June 22.

The coalition report, titled “Local Governments Struggle with Timely Posting of Meeting Minutes,” did acknowledge that the City’s meeting videos are posted on Facebook and/or YouTube, but recommended that “it would be helpful if the City website directed people to where videos can be seen or provided a link to the Facebook/YouTube page.”

Criteria used to grade the towns and villages:

-- Are all meeting documents posted online prior to the meeting?
-- Are meetings being livestreamed on the local government’s website?
-- Are meeting videos/audio posted on the website after the meeting?
-- While not required by the Open Meetings Law, are local governments posting meeting minutes online in a timely fashion?

Batavia (population: 14,400) earned the “B” grade by performing three of the four actions (all except the fourth one listed above). 

Contacted today, Acting City Manager Rachael Tabelski explained that the meeting minutes are posted to the website following review and approval by City Council.

“The minutes from the June meetings will be posted after July 13 (the next Council meeting) so that Council members have the ability to approve them,” she said, adding that the City is committed to being “transparent and open.”

The City’s policy concerning the posting of the minutes doesn’t rise to the level of the New York Coalition for Open Government’s recommendation, however.

The coalition’s opinion is that “meeting minutes are timely if the minutes of the last meeting are posted before the next meeting is held. This can be done, by posting draft minutes or at the very least including the minutes from the prior meeting in the next meeting agenda packet.”

Tabelski concurred with the report that all meeting documents can be found on the website prior to the meeting. She also advised that the meetings are broadcast on Spectrum’s government access channel and on Video News Services’ YouTube page.

“There is no law requiring livestream (but) during COVID we tried livestream as it was specific to guidance during COVID because we restricted access to the meetings to the public, per Executive Order 202.1 and 202.48,” she said.

Ten other municipalities also received “B” grades while three – Geneva, Plattsburgh and Rotterdam – got an “A.” On the low end of the scale, Olean received a “D” for performing one of four standards and the Town of Lockport got an “F” (zero of four).

The study revealed that 80 percent of the municipalities surveyed, including Batavia, posted their meeting documents online before the scheduled meeting date, but Batavia was one of 12 to be more than two weeks behind in posting meeting minutes.

In conclusion, the coalition called for the New York State Open Meetings Law to be amended to require that meeting minutes be posted online within two weeks of a meeting occurring. Currently, the law in New York is that meeting minutes must be made available if requested within two weeks of a meeting.

Per its website, the New York Coalition For Open Government is a nonpartisan charitable organization comprised of journalists, activists, attorneys, educators, news media organizations, and other concerned citizens who value open government and freedom of information.

Through education and civic engagement, the coalition advocates for open, transparent government and defends citizens’ right to access information from public institutions at the city, county and state levels.

On June 22, Bergen native Rachael Tabelski assumed the role of Batavia’s Acting City Manager, replacing Martin Moore, who departed after about 20 months on the job.

The Batavian sat down with Tabelski at her office at City Hall earlier this week to learn more about her life experiences and her thoughts on being thrust into the municipality’s leadership position.

Today’s first part of a two-part feature focuses on her upbringing, education and influences.

Monday's second part provides insight into her tenure with the Genesee County Economic Development Center and Batavia Development Corporation, and an update on City management projects and priorities.

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“I believe that every position that I have taken in the community – starting with working with Assemblyman Steve Hawley and then moving to the (Genesee County) Economic Development Center to the Batavia Development Corporation to Assistant City Manager and now Acting City Manager – has been, for me personally, a step to better serve the residents of the City of Batavia.”

Buoyed by the preceding statement, Rachael Tabelski says she is ready, willing and able to manage the City of Batavia staff and work in tandem with City Council to make the community and Genesee County “better than we were yesterday.”

Time will tell whether the lifelong Genesee County resident becomes Batavia’s next permanent city manager but, at this juncture, Tabelski said she is more concerned with applying what she has learned to help move the City forward.

Tabelski’s journey to her current station began as an inquisitive daughter of Joan Fodge, who is one of 11 children of a family that put down its roots in the eastern part of Genesee County just as the U.S. Civil War was drawing to a close.

“My grandfather, Adrian Fodge, was an engineer working for GRS (General Railway Signal) in Rochester, which is now Alstom (Signaling), where my mother works,” said Tabelski, a 2000 graduate of Byron-Bergen Central School. “He also had a hobby farm in the Town of Bergen.”

She said that her great-great-grandfather came over from Ireland in 1865.

“The same time Lincoln’s body was traveling the country on the railway, I’m imagining this gentleman coming over through New York City and into the Stafford-Le Roy-Bergen area,” she offered.

ALWAYS OPEN TO LEARNING

Tabelski said her family’s varied interests and careers made for enlightening discussions at family reunions.

“We have scientists and engineers in our very big family, which I’m very proud of, and they were always interested in learning more, so I guess that’s where I get it from,” she said. “I never assume I know everything about anything. I really walk into every situation wanting to learn more -- to understand it -- and I think that’s what makes me a good fit for the City of Batavia in terms of my attitude.”

After graduating from high school, Tabelski enrolled at Virginia Commonwealth University in Richmond, Va., a move precipitated by her interest in books by acclaimed murder mystery novelist Patricia Cornwell.

“It was because I read books authored by Patricia Cornwell, based off the medical examiner in Richmond, Virginia,” she said. “I researched it and found out that this college has a Forensic Science program. But I wasn’t great at science, and I learned that when I went there and spent a few semesters there.”

Tabelski then discovered the Public Safety/Crime Scene Investigation technical degree program at the State University of New York at Canton.

"That was big then. The show ("CSI") had just come out. It was great,” she recalled.

She said students would take cars, make skid marks and measure them, and also would dress up in suits on certain days to investigate mock crime scenes on the campus.

“I never thought I would understand science until I applied that. We did fingerprinting and got tested on it,” she said. “It really was fun."

EXPLORING POLICE WORK

After earning her bachelor’s degree in 2005, Tabelski did a six-month internship with the Monroe County Sheriff’s Office under the guidance of Ron Harling.

“He was a great mentor and I encountered a wide range of experiences,” she said.

One of those was accompanying a police officer while on patrol.

“The first question they asked was do you know how to use this – a shotgun? Do you have my back?” she said. “I was like, ‘I don’t know how to use a shotgun. Do I have your back? I’m the intern.'"

She said she took a couple of civil service tests in Monroe County that didn’t pan out, and decided that becoming a police officer wasn’t in the cards.

“Harling had mentioned a program called Public Administration at SUNY Brockport, so I enrolled in that,” she said. “And it was an amazing program with amazing professors who taught a really different way to think about government.”

She went on to explain the thought process.

“Most people think about government as a need to keep their job. So, it’s difficult – with little or big problems – to solve them because if you solve the problem, what happens to your job? We were taught to think differently. Your job is to solve problems and if it means that works you out of a job, so be it. You’ll find something greater, something bigger.”

HIGH PRAISE FOR HAWLEY, HYDE

Tabelski earned a master’s degree in Public Administration in 2008, while also entering the political arena as a legislative aide to Assemblyman Stephen Hawley and as a council member on the Bergen Town Board.

She left those posts in September 2010 when she was hired by the Genesee County Economic Development Center as the director of marketing and communications. She credited Hawley and GCEDC President Steve Hyde for expanding her knowledge of finances.

“I feel that I am strong in the financial field because of my work at the economic development center -- everything I did in terms of data and analysis and financial analysis, I certainly can attribute to the work there,” she said. “Steve Hyde was a great mentor and Steve Hawley was as well as far as understanding the legislative process in Albany.”

She said that working for Hyde and the GCEDC was like embarking upon more post-graduate studies.

“I got an MPA from Brockport and from Steve Hyde I got an MBA. I went to the Steve Hyde school of business,” she said. “He’s the most creative financial mind I’ve ever met, and he helped me understand how to be creative with finances in a positive way, not in a sneaky way. He showed me how to look at things differently and how to be very creative with finances.”

She said Hawley instilled in her the value of listening to others en route to finding solutions.

“I think Steve Hawley taught me that working with persons of any affiliation toward a common goal is the most important thing you can do,” she said. “Working with all sides of the aisle to achieve a common goal is more important than any type of affiliation. That’s the biggest lesson I learned from him.”

Tabelski said the community is fortunate to have the support of Hawley and agencies such as the GCEDC along with the “talented people” who are working for the City of Batavia.

BELIEF IN THE CITY OF BATAVIA

“We have an amazing, competent staff that works very, very hard,” she said. “When you have staff in the City that believes in the City, that changes everything. And the same goes when your residents believe in their City.”

She said traces her “belief” in the City to several years ago when she was working for the GCEDC. She and her husband, Adam, and their young children moved to Batavia from Medina, where Adam was village mayor.

“We moved here because we loved the direction in which the City was heading. We saw what the previous manager (Jason Molino) was doing and the previous Council had done, and believed that Batavia was on the upswing,” she said, adding that her husband completed his duty as mayor and deployment with the National Guard.

Tabelski said she was impressed with the manner in which Molino promoted Batavia.

“I have a very high regard for his financial acumen and his ability to drive excitement,” she said. “I don’t know what he was like as a manager internally, but externally he drove excitement. When you met him, you felt like you wanted to be in Batavia. You heard about all the good things going on – the rehabbing of downtown and the Brownfield projects.”

TRAIN RIDE TO MATRIMONY

It was during her employment with Hawley’s organization that Tabelski met her future husband.

“There was a local government conference where they had a train to Albany with government officials from Genesee and Orleans counties,” she said. “Adam was a trustee at the time, so I called, said ‘I need you to sign up; we need five more people to make this trip happen.’ ”

She said that Adam, who was then working for Sen. George Maziarz, replied, “If I become mayor, I will sign up. I said, sure you will become mayor.”

He did become the mayor of Medina – at the same time that she was serving on the Bergen Town Board.

“We had a lot of things in common,” she said, “and we got married in 2011.”

The couple has a son, Adrian, 8, and a daughter, Anna, 5. Both attend St. Joseph Regional School in Batavia.

Adam served on the Batavia City Council for more than three years but had to step down when his wife accepted the assistant city manager job in August.

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Watch for part two on Monday.

Photo by Mike Pettinella.

City of Batavia, Genesee County and Town of Batavia leaders reported that they have received four-fifths of the video lottery terminal funds owed to their municipalities by New York State.

“Our VLT money came in today (Tuesday) – 80 percent of the $440,000,” said Acting City Manager Rachael Tabelski.

The City’s actual number was $440,789, so that means that $352,631 is being added to its coffers at this time.

City Council President Eugene Jankowski said that although the money doesn’t change the recently passed 2020-21 budget that calls for a 7.48 percent property tax increase, it certainly will help ease the pain.

“That’s really good news, actually,” Jankowski said. “The budget is fixed – we’re set with that – but the additional money will help to offset some of the damage done by the COVID-19 situation.  It offsets some of the loss of sales tax revenue and other income because of the virus.”

Jankowski said City officials are expecting a 30 percent loss of income due to the pandemic, but he’s hoping it’s not quite that bad.

“I’m looking forward to see the June numbers to see if we’re continuing in a positive direction,” he noted.

Tabelski said the VLT funds generated at Batavia Downs Gaming aren’t enough to alter the City’s ultra-conservative approach as it deals with COVID-19.

“It still doesn’t change our austerity budget planning,” she said. “We can’t open up the flood gates in spending.”

Tabelski said that management created a COVID austerity plan several weeks ago, halting purchases, travel and training and instituting a hiring freeze to decrease expenses. The City did not furlough employees, but did lay off part-time employees, including those who ran the summer youth program.

“A victim of that (hiring freeze) was our summer youth program,” she said. “We have 150 kids throughout the city that come in – and from the town -- to utilize the parks. That was a hard decision, but in light of COVID and not knowing the social distancing, it also made it an easy decision.”

In March, City Council passed its 2020-21 budget with the tax increase based on the assumption that the state would be withholding the VLT money. The board appealed to Albany and solicited the support of Assemblyman Stephen Hawley and Sen. Michael Ranzenhofer.

Reached today by telephone, Hawley said that Gov. Andrew Cuomo released “what he believes he can do to remain solvent (80 percent) … as it is directly tied to the horrific situation that we’re in.”

Still, he says that if the economy recovers or federal stimulus money is forwarded to the state, the other 20 percent of the VLT money should be given to the municipalities.

Hawley said that he hopes newly-elected Congressman Chris Jacobs would fight for federal funds for municipalities. He also blamed Cuomo for the state’s financial dilemma.

“The State of New York hasn’t been managed smoothly in terms of balancing the budget,” he said. “He (Cuomo) entered with $6.2 billion deficit going into his 2020-21 budget and now that COVID is upon us, the (deficit) numbers from the governor doubles and quadruples. Some states have been run in a prudent fashion and others have not – with New York State being one of them.”

Batavia Town Supervisor Gregory Post said that the Town will be getting $128,310 in VLT funds – 80 percent of the full amount of $160,388.

“We are constantly fighting an uphill battle for them (state leaders) to perform the way they expect us to perform,” Post said.

Genesee County Treasurer Scott German said that $160,313 has been received. That also is 80 percent of the county’s full allocation of $200,392.

The City issued a press release minutes ago, stating as follows:

The City of Batavia and City Manager Martin D. Moore, Ph.D., have mutually agreed that he will be leaving on June 20, 2020, to pursue other opportunities.

The City would like to thank Marty for his service to the community since October 2018 and wish(es) him the very best in future endeavors.

In accordance with the City’s Charter, the Assistant City Manager Rachael Tabelski will assume the role on the departure of the Manager.

Specific reasons for the parting of ways were not immediately disclosed.

A call to Moore's cell phone of record was not answered.

Contacted by telephone, City Council President Eugene Jankowski said that “it’s a personnel matter and therefore I am unable to make a public comment.”

When asked if Council will be discussing the situation publicly during Monday night’s Conference and Special Business meeting, he said, “I don’t believe so.”

Earlier this month, there were indications that Moore’s tenure was about to come to an end.

In a June 9 story on The Batavian, Council Member Robert Bialkowski commented in connection to a 90-minute executive session of City Council following its June 8 meeting.

“As usual, in politics there’s always something going on, but I can’t comment. You’ll know soon enough,” Bialkowski said.

Jankowski, when advised of Bialkowski’s statement at the time, also refused to comment.

Moore reportedly caused the City some embarrassment recently when he made a commitment to racial justice advocates that the City would support a BBQ for Equality on June 7 at Williams Park without going through Council for proper authorization.

The event was cancelled, setting the stage for the March for Justice protest in Downtown Batavia on that day.

City Council hired Moore in August 2018 and he began his duties two months later.

His contract stipulated for a starting salary of $110,000, with increases of $2,000 annually. He also received retirement benefits, paid family medical insurance, three weeks’ vacation, life insurance and a relocation reimbursement up to $10,000.

Moore had been the city manager of Eunice, N.M., for seven years prior to relocating to Batavia.

He replaced former manager Jason Molino, who left in January 2018 to take the Tompkins County administrator position. Public Works Director Matt Worth filled in as the interim city manager during the search for Molino’s successor.

Novak Consulting Group of Ohio, the firm utilized in the search for a new manager, reportedly guaranteed that person would stay on the job for at least two years or else the next search would be at no charge.

While there was no official word, Moore's contract stipulates that he will receive some type of severance pay.

When Moore was hired, Jankowski praised his professional record, which included being voted “City Manager of the Year” in 2015 by the New Mexico Municipal League for his “handling of the city’s finances and progress of the community and how it operates.”

“He is articulate and personable,” Jankowski said, “and all of us have been very impressed by him.”

At the time, Jankowski said Moore’s wife had family in North Tonawanda and that they had been looking to relocate to Western New York.

Moore's previous executive management experience includes a four-year stint as a consultant, census 2010 crew leader and general manager in Timberon, N.M.; county manager for Otero County, N.M.; executive director of Eastern Arizona Counties, and director of development and community services for Apache County, Ariz.

An Eagle Scout, he was a member of several professional associations and president of the Eunice Rotary Club. He and his wife, Joanne, have seven children.

Press release:

All City of Batavia playground equipment will be open for use Monday, June 22. Please continue to take safety measures and continue to observe all public health guidelines related to COVID-19 to reduce risk of transmission.

At this time, the City of Batavia will continue to evaluate the New York State Department of Health Guidance in an effort to reopen the City’s splash pad and pavilion rentals, but they remain closed this time. 

“The City of Batavia is also encouraging sports organizations, including youth baseball and softball, to submit their event application and insurance paperwork if they would like to utilize City playing fields this summer,” said Rachael Tabelski, assistant city manager.

“Along with the event application sports organizations will need to follow the New York State Department of Health Interim Guidance for Sports and Recreation during the COVID-19 Public Health Emergency and provide the City of Batavia with a copy of their Safety Plan,” Tabelski said.

Event Application (PDF)

NYS DOH Sports & Recreation Guidance (PDF)

NYS Safety Plan Template (PDF)

The City encourages all residents to continue to take safety measures as they use common touch facilities like playground equipment and public bathrooms.

Please continue to observe all public health guidelines related to COVID-19 to reduce risk of transmission.  

The following measures are seen as best practices to keep residents safe when using shared equipment:

• Spacing: Families and individuals should stay 6 feet apart from each other.
• Masking: Families and individuals should wear masks, especially in situations when social distancing cannot be maintained.
• Hand Hygiene: Children should wash their hands or use hand sanitizer after use of equipment.
• Cleaning: The City will conduct scheduled cleaning of park equipment, but residents are welcomed to wipe down surfaces before and after use.

“Since then, I’ve been learning a ton about City Council and the inner workings of it,” said Paradise (photo at right), who met with City management and law enforcement on June 1 in an attempt to set up the barbecue at Williams Park on June 7. “Local politics have always been of interest to me, and I’ve been an advocate for peace since the Iraq War.”

Paradise, speaking by telephone on Wednesday, said things have been smoothed over now, but he is disappointed that City leaders backed off on assurances that they would support the barbecue, which was to take place in lieu of a proposed March for Justice protest in Downtown Batavia.

As it turned out, the protest did take place on that first Sunday of this month and it proved to be peaceful.

According to Paradise, the BBQ for Equality evolved from the City taking a stance against a march or protest. He said that he and co-organizer, Chelsea Bianchi, of Le Roy, met with City Manager Martin Moore, Assistant Manager Rachael Tabelski, Police Chief Shawn Heubusch and Assistant Chief Chris Camp.

“When we originally sat down, they said that they were completely against any protest whatsoever and asked if we had any other things as alternatives to make it a little more peaceful,” said Paradise, 35, an employee of WNY Developmental Disabilities State Operations and Offices. “We had come up with the idea of doing the barbecue. As soon as it was mentioned, Heubusch started to agree to it, thinking that was probably the best way. He suggested doing it at Williams Park.”

Paradise said that Moore was asked if state regulations concerning COVID-19 would allow for such a gathering, and responded that it was just a suggestion from the governor, not necessarily a regulation, and that “we could get past the COVID aspect.”

“Then we asked them what we would be able to do about the food and electric situation at the park,” Paradise said. “Heubusch and Moore talked about the idea of including City Church and Heubusch pretty much said that he was almost 100-percent sure that City Church would help with the food aspect of it. Moore said that he would be able to turn the electricity on, but would not be able to open the restrooms due to the COVID aspect.”

Tabelski then offered to post promotional material on the City’s website, he said.

“She asked me to make a flier right away, which I did, and I sent that to her,” he noted. “I have email correspondence stating that it’s all a go, and we’re moving forward.”

The next day, a letter from Heubusch directed to City business owners went out, which, to Paradise, “was kind of almost a warning to the Batavia businesses that we were having this event.”

Paradise said plans for the barbecue went south after City Council President Eugene Jankowski apparently had received reports about the meeting.

“Jankowski said something to us after we had started promoting the flier,” Paradise said. “He had mentioned in a comment – at this point, I had no clue who he was – that it needed to be agreed upon by City Council, and that there is no City-sanctioned event.”

Paradise acknowledged that he wasn’t aware of the City’s application process (and wasn’t advised of one).

“If I would have known, I probably would have asked for more assurances on paper. I just assumed that because the City police chief and manager are saying ‘yes’, that it was a definite. Obviously, I was in over my head,” he said.

Paradise said he called Heubusch prior to a scheduled meeting on Wednesday afternoon, and got the news that the City was unable to proceed as planned “due to the issues with City Council and getting the proper permission.”

He also said the police chief urged him to cancel the protest.

“At this time, I was in correspondence with Greg Munroe, Ray Williams and Vic Thomas (members of the March for Justice team that organized the protest),” Paradise said. “They had decided that the barbecue wasn’t really their thing and wanted to move forward with the protest. I told Heubusch that I was going to follow their lead now and I would no longer push the barbecue issue.”

Jankowski, acting as a Batavia resident and not speaking on behalf of the City, issued a public apology on Wednesday:

“I would like to personally apologize to the BBQ for Equality organizers, Macy Paradise and Chelsea Bianchi, for any misunderstanding I may have caused involving the cancellation of their event. I’m confident we can continue to move forward in a positive direction.”

Previously, Jankowski said he was sorry on a Facebook post, which read, in part:

“The city manager made all the promises Macy said he did even though he wasn’t authorized to do so. I was given misinformation and I believed it. I apologize and I am working to make it right with Greg (Munroe), Macy and Chelsea.”

Moore, contacted by phone on June 10, said he did not wish to comment about any possible miscommunication.

Paradise said he “appreciates the apology.”

“I am actually friends now with Jankowski on Facebook and we’ve had a couple conversations privately since that time,” he said. “We have handled it exactly how you would expect it to be handled – very maturely. We’re good. I would say that moving forward, we’re definitely able to work together.”

Paradise said that he was confident that the March for Justice protest, which drew several hundred people, would remain peaceful and safe.

“If there wasn’t so much City resistance, I would have moved forward with (promoting the protest),” he said. “I have way too many friends, locally, that are business owners and I wasn’t willing to put anything in danger when it comes to the City, our community.”

He said his "Embrace Racial Equality" group on Facebook has grown to more than 2,000 local members in the two weeks that it has been posted.

“It’s really just a news resource where people can come and asked questions, get educated on the movement, receive some background knowledge, and ask questions of City Council and other officials,” he said.

Paradise also said he hopes to revive discussions to hold a BBQ for Equality.

“The BBQ for Equality is just postponed, really. It’s not necessarily cancelled,” he said. “We’re planning to do that in the fall with live entertainment. Hopefully, we can work with the City to see about getting the application.”

This weekend, the March for Justice group is conducting a June Teenth Freedom Day, a register-to-vote celebration, set for 3 to 8 p.m. Friday and noon to 7 p.m. Saturday on the parking lot of the YWCA of Genesee County at 301 North St., Batavia.

The event will feature food, beverages and live entertainment. On Friday, Paradise will provide the music in his role as DJ Macy Paradise and will be accompanied by his girlfriend, Nicole "Nici" Johnson of WBTA Radio.

YWCA Executive Director Millie Tomidy-Pepper said she’s on board with it, but did advise that social distancing guidelines will be enforced and that participants are required to wear masks.

“We wholeheartedly are supportive of the group, its mission and the event,” she said. “As you know, the YWCA stands for peace, justice, freedom and dignity for all.”

Press release:

The City of Batavia Water Department is planning on making repairs to a water main on East Avenue on Wednesday, June 17, instead of today (June 15) as previously announced.

Work will begin at 8 a.m.

The water may be turned off on East Avenue between Holmes Avenue and Eugene Street. Homes in the area may find lower pressure, and discolored water. Please do not attempt to do laundry if the water is discolored.

We appreciate your understanding while this repair is being made. City crews will make every attempt to restore water as soon as possible.

The road will not be shut down, but travel lanes will be restricted. Please avoid the area if possible.

City of Batavia State of Emergency Proclamation

A State of Emergency is hereby declared in the City of Batavia, New York for a period of time beginning at 4:30 p.m. on May 20, 2020 and continuing in effect until 4:30 p.m. on June 8, 2020.

This State of Emergency has been declared due to emergency conditions produced by: the continuing Nationally declared state of emergency, the New York State declared state of emergency, the County of Genesee declared state of emergency, and the anticipated arrival of the COVID-19 New Coronavirus in the City of Batavia. Such conditions threaten or imperil the public health or safety of the citizens of this municipality.

As Chief Executive of this municipality, I have exercised the authority given to me under New York State Executive Law, Article 2-B, to preserve the public safety and hereby render all required and available assistance vital to the security, well-being and health of the citizens of the City.

I hereby direct all City Departments to take those steps necessary to protect life and property, public health and infrastructure and other such emergency assistance as deemed necessary. In addition, I direct the following specific actions.

1. All City offices are closed to the public, except that the office of inspection and code enforcement will be open to the public beginning May 26, 2020, in accordance with the New York Pause Phase1 Reopening. The City will conduct business with the public remotely through the use of phones, computers, mail, or other means. These offices are otherwise closed to the public, unless a situation requires interaction with a member of the public as determined by the respective City Department on a case by case basis. The drop box for the payment of bills is still available at the front of City Hall.

2. City Council meetings will be closed to the public until further notice. Provision will be made for the public to observe or listen to City Council meetings.

3. All other regularly scheduled Board, Committee, Task Force, or other official City of Batavia meetings are closed to the public, and shall be either conducted by electronic means (phone, video conferencing, etc.) or cancelled.

4. City Parks remain open to public use provided that the State of New York declared restrictions on congregating are followed. However, all rental or reservation uses of city owned facilities are suspended until further notice. This includes parks, sports complexes, buildings, roadways, or public walkways. If any actions outline in this Declaration contradict any order issued by the State of New York then the State order shall control.

Martin D. Moore, Ph.D.,

Manager, City of Batavia

(Above, City fire headquarters drive-thru route for free mask distribution Thursday.)

Submitted images and press release:

The City of Batavia will distribute free masks to members of the public on from 11 a.m. to 1 p.m. on Thursday, May 21^st and again on Saturday, May 23^rd.

Thursday's distribution will be at City of Batavia Fire Station located at 18 Evans St.

Saturday's distribution will be at the City of Batavia Police Station located at 10 W. Main St. 

Anyone wishing to receive a mask is asked to follow the drive-thru map instructions for each location and stay inside their vehicles.

Masks were obtained by the Genesee County Emergency Management Office to help stop the spread of coronavirus.

(Below, City police station drive-thru route for free mask distribution Saturday.)

Press release:

The City of Batavia will reopen part of City Hall to customers requiring services from the Office of the Bureau of Inspections only on Tuesday, May 26^th.

New safety measures and guidelines will be in place at City facilities to keep City employees and residents safe during the coronavirus pandemic.

• All customers entering City buildings will need to wear a mask.
• All customers will need to keep a 6-foot distance from other patrons at all times.
• Customers will need to conduct business behind sneeze guard shields.
• A new line system with distancing markers has been erected.
• Customers should maintain healthy hand hygiene before entering any City suite.

Tentatively the offices of the City Clerk and City Manager expect to reopen to the public on June 8^th as part of the Finger Lakes Regional Phased Opening Plan. This date is subject to change as Phase One reopening progresses, and more information becomes available. 

“There will be new sneeze guard shields that will be installed at all public counters including the Clerk’s Office, Department of Public Works, and the City Manager’s Office," said City Manager Martin Moore, Ph.D. "The City will continue to clean all facilities and wipe down all “high-touch” surfaces during the day.

"The fire department will continue to disinfect city vehicles on a regular rotation and all city employees that currently interact with the public will continue to wear masks and appropriate Personal Protective Equipment (PPE)."

Residents who need to pay a bill are encouraged to use the dropbox outside of City Hall, pay through personal online banking, call with a credit card (fee applies), or mail a check.

Currently, the City has multiple options to contact employees, receive building permits, and pay bills. All departments are available via phone and email to assist you. As always in case of an emergency please call 9-1-1.

Questions on building permits can be directed to the Bureau of Inspection at (585) 345-6345 and forms are available online.

Questions on licenses, birth/death certificates, and tax payments can be directed to the City Clerk’s office (585) 345-6305 opt. 5, opt. 1., and online you can obtain information from the Frequently Asked Questions on the City Clerk's Page here.

Public Reopening at a Glance (These dates are subject to change.) 

Stage

Location

Date

Notes

Open Now

City Parks

Yard Waste Station

Community Garden

Open Now

Tennis courts open

Playground equipment -- closed

Limited Access

Police Department

Fire Department

Monday, May 18

Must call at exterior phone for assistance

Stage 1

Inspection Bureau

Tuesday, May 26

Stage 2

City Clerk’s Office

City Manager’s Office 

Monday, June 8

Open for purchases only -- not to pay bills

Future Stages 

Youth Bureau

Ice Rink

Dwyer Stadium

City Centre

Closed to Public

Water Treatment Plant

Wastewater Treatment Plant

Bureau of Maintenance

Open for staff and delivery’s only

Some sort of parade through the city prompted police to respond after the Emergency Dispatch Center received complaints the participants were running red lights and blocking intersections.

Press release:

The City of Batavia has conducted a gap funding analysis amid the COVID-19 pandemic and estimates a potential $2.5M shortfall in revenue to the General Fund in the 2020-21 fiscal year.

The City’s budget was passed in March 2020 and was balanced with $17,598,636 in revenue and expenses.

The potential for a $2.5M revenue shortfall is dependent on many factors including projections for lower than estimated sales tax, property tax, and fee revenues.

“Currently the City is facing a gap in revenue, and we are working diligently to control spending across all cost centers," said City Manager Martin Moore, Ph.D, who shared this information at tonight's City Council meeting. "The most recent figures for April show a 26-percent loss in sales tax revenue.

"This will mean a 26-percent reduction in the City’s sales tax distribution payment for the month of April from the County. Revenue losses from sales tax could ultimately reach 30 percent over the entire year. Other cuts are expected from state aid as well."

Due to the COVID-19 economic shut-down, the City is also forecasting an estimated:

• $1,950,000 loss of sales tax revenue, a 30-percent reduction of the budgeted amount.
• $350,106 shortage in property tax revenue, a 15-percent reduction of the budgeted amount.
• $278,386 loss in other revenue (building permits, bail, licenses, and other fee revenue), a 15-percent reduction of the budgeted amount.

These estimates will change as the full economic impact of the COVID-19 is realized. Therefore, the City is taking a phased approach to cost cutting and will continue to make adjustments as the year moves on. Other avenues will be explored to close the funding gap as we move forward.

City Departments have been directed to make immediate cost cuts by deferring purchasing on a wide range of items, implementing layoffs of many part-time employees, and instituting a hiring freeze on all open positions.

These measures are only the first phase of plans to reduce costs amid projected revenue shortfalls, and will achieve $1.1M in expense reductions.

Specifically, the savings will be realized from the following reductions:

• $435,384 in savings from hiring freeze
• $260,972 in reductions from the Administrative Department

o   Cancellation of Summer Recreation program for 2020;

o   Reduction in attorney and legal services;

o   General liability insurance policy savings;

o   Delayed/termed payment to economic development corporation;

o   Cut of community celebrations and event support (Picnic in the Park);

o   Cut in travel and training;

o   Elimination of employee recognition program funding and GLOW Corporate Cup fee for employees to participate;

o   Layoff of part-time clerk position for three months;

o   Supplies and materials cuts and deferrals of purchasing.

• $133,627 in reductions from the Police Department

o   Crossing guard layoff;

o   Eliminate special community policing initiatives (NET details, explorer post, community policing, events, etc.);

o   Delay vehicle purchases;

o   Deferral of supplies and equipment purchasing (crime scene camera, camcorder purchases, outfitting new officers, ERT uniform expenses);

o   Cut in nonmandatory training;

o   Layoff of part-time dispatcher position;

• $77,370 in reductions from the Fire Department

o   Cut in nonmandatory travel and training;

o   Deferral of supplies and equipment purchases (fire gloves, fire extinguisher replacement, gas meters, hydrant markers, turnout gear, ropes, harnesses, portable radios and pagers among other supplies).

• $118,760 in reductions from the Department of Public Works

o   Cut in nonmandatory travel and training;

o   Street light replacement purchases eliminated;

o   Deferral of supplies and equipment purchases (patching material, traffic signs, vehicle and plow repair, park equipment);

o   Deferral of repair and maintenance at nonessential equipment at park;

o   Deferral of lighting repairs at parks;

o   Cut in overtime in parks budget, Bureau of Maintenance, community celebrations and special events, street cleaning, Bureau of Inspections;

o  $75,000 suspension of funding reserve accounts at this time.

These cuts will result in lower levels of service for many programs including parks, youth activities, community celebrations, economic development, as well as police and fire initiatives. All departments will be operating without full staffing levels due to the hiring freeze and layoffs of part-time workers.

Although there will be reduced levels of spending for the Police and Fire Departments, citizens should be reassured that both Departments intend to keep the same level of response to calls for service. Both Police and Fire Departments continue to operate and respond to all emergency and nonemergency calls for service.

In the event of an emergency, residents are reminded to call 9-1-1.

“Between the gap funding analysis and cash flow projections, I am diligently watching the financial health of the City," Moore said. "The first phase of reductions will result in a loss of some services and layoffs. This is painful but necessary. I can only express my appreciation to the City of Batavia employees for their continued hard work and dedication during these extremely difficult times."

Press release:

The City of Batavia will freeze hiring on all open positions across the City of Batavia.

The City is facing an estimated shortfall in revenue of $2.5 million in the General Fund that will affect many aspects of the City’s operations, including the ability to hire staff and fill positions.

The City will examine potential cost savings through a variety of measures including reduced spending, deferred purchases, and program cuts. Seventy-two percent of the general fund spending is allocated to employee costs and various benefits related to employment. Communication and conversations with department heads and union leaders will continue as the City balances the revenue loss with delivery of critical services.

“I have directed City staff to make immediate spending reductions, freeze purchasing that can be deferred, and I have implemented a hiring freeze on all open positions in the City," said Martin Moore, Ph.D., City of Batavia manager.

"These measures are only the first phase of plans to reduce spending amid projected revenue shortfalls. As the year continues the City will need to be flexible and adjust the City’s operations to keep pace with revenue shortfalls,”

The current open positions that will not be filled include two part-time Yard Waste Attendants, a part-time Ordinance Enforcement Officer, a full-time Laborer position, two full time Fire Fighter positions, multiple part-time summer recreation positions, and a full-time Youth Services Program Assistant.

“The summer recreation program will not be able to operate this summer due to the hiring freeze and spending reductions,” said Eugene Jankowski, president of the Batavia City Council. “I know myself, and all of Council, are disappointed that this program cannot continue this summer, but understand the difficult position the COVID-19 pandemic has put upon our City.

"We also will not be able to hold the Memorial Day Parade this year because of social distancing guidelines, but will still honor our Veterans with flags and flowers on their gravestones.”

Other cuts to programming and service are likely to occur due to financial constraints and because of rules and regulations that must be followed to continue to keep residents safe.

The City will continue to take proactive precautions to keep City employees safe from contracting and spreading the flu and coronavirus.

Currently City Hall, and all other City buildings remain closed to residents. Facilities will reopen once a comprehensive reopening plan is in place and with guidance from New York State and the Genesee County Department of Health and Emergency Management Office.

The City will continue to clean all facilities and wipe down all “high-touch” surfaces during the day to keep staff healthy and safe. The fire department will continue to disinfect city vehicles on a regular rotation and all city employees that currently interact with the public will continue to wear masks and appropriate Personal Protective Equipment (PPE).

The Department of Public works will be fitting protective paneling or “sneeze guard” shields to customer facing offices in the coming weeks.

Currently, the City has multiple options to contact employees, receive building permits, and pay bills. All departments are available via phone and email to assist you. As always in case of an emergency please call 9-1-1.

Residents who need to pay a bill are encouraged to use the drobox outside of City Hall, pay through personal online banking, call with a credit card, or mail a check.

If you need a dog license, hunting/fishing license, birth, death or marriage certificate/license please contact the City Clerk’s Office. You can also obtain information about Frequently Asked Questions on the City Clerks Page,https://www.batavianewyork.com/node/2060/faq

Questions on building permits can be directed to the Bureau of Inspection at (585) 345-6345.

Public Notice

Emergency Order #6-2020

I issue the following emergency order(s) for the period of May 2, 2020 through May 6, 2020. This order continues the following issued under Emergency Order #5, which was effective April 27, 2020.

1. All Public Parks within the City Limits of the City of Batavia, New York remain open to public use from 7 a.m. to dusk. During the times that public parks are open, State of New York declared restrictions on congregating will be observed. In addition, all playground areas, tennis courts, pickle ball courts, basketball courts, picnic pavilions, splash pads, and other park facilities that are used for activities that constitute congregating are closed to public use.

Martin D. Moore, Ph.D.

City Manager

City of Batavia