York, of The Pike Company, has been providing monthly updates about the $70 million project to county officials.

To date, there have been 14 days lost due to uncooperative weather and 33 quality issues, along with those change orders; however, the project is doing well financially, and according to schedule, York said.

“For project costs, we now have changes to the date of $371,757. In January, we processed about $128,000. So they involved some build conditions, that was around $25,000, structural precast revisions, that was about $22,000, plumbing revisions of $47,000, electrical workstations $24,000,” he said during Monday’s Public Services meeting. “All of these costs are where they've been projected in the budget, and they represent less than .7 percent. Everybody seems to be moving right along, the schedule’s going great.”

While that may seem like a rather tedious report, it’s something that taxpayers and legislators likely want to hear more of a multi-million dollar project remaining under budget and on time. Completion is still quite a ways off, but it is estimated for spring 2024.

Upcoming to-do lists include masonry work, moving up to the second floor to set precast panels and interior masonry walls, an administrative area, and installing HVAC equipment and mechanical rooms by late February, York said.

“We expect to complete the spray fireproofing and admin building this month. And probably the last week of February, we'll start setting the steel joists that will form through the roof line in between each set of cells,” he said, adding that the quality issues have been closed. “These are minor things. There have been no issues brought up by the county commissioner of corrections. Communication between all parties is going great. We recently just had our own architect meeting, and there were no issues, far from that.”

The painter and drywall contractor began this week, and a final slab was poured after a  grease trap was moved into the correct location within the kitchen, he said.

The 184-bed jail facility is to house male and female inmates along Route 5, on West Main Street Road in the town of Batavia. It will sit between County Building #2 and Genesee County Animal Shelter.

File Photo of Carl York by Joanne Beck.

Photos below, from public report delivered to the Genesee County Legislature.

Changes to the original $70 million new county jail plans have included about $90,000 in structural, product and utility revisions, senior project manager Carl York says.

York gave the latest review of the project on West Main Street Road during Genesee County’s Human Services Committee meeting Tuesday.

“Some of these were items that just weren’t on the drawings. And so there’s a supplemental instruction that came out in the contract … so again, changes that are happening on the project. So far, we’ve had 46 instructions,” York said. “That’s about where I would expect it to be. None of these were huge changes. Some of them are just things that weren’t picked up on their original set of documents. And they have to be done. There’s been no issues so far from the Commission of Corrections.”

Having to add some precast, revising the type of flooring, making structural revisions to a pod and also to plumbing and gas provisions made for processing nearly $90,000 of change orders in December, York said.

All of the extras are not a concern, he said, as there is plenty of contingency funding for such needs. The first jail cell was delivered to the jail site this past week, and installed on Friday, Jan. 13. During the next two months or so, a total of about 100 cells will be installed at the property adjacent to County Building #2 and the Animal Shelter.

County Legislative Chairwoman Shelley Stein asked if those changes were above and beyond the $70 million project cost, and York said no.  In fact, the cost is at “.4 percent, not even .5 percent of your entire project cost,” he said.

“You’re doing fabulous,” he said.

Stein wanted that fact to be emphasized, given the possibility that some legislators had thought recent change orders were piling up to mean a larger price tag for the jail, a big ticket item not readily accepted by everyone in the county as it is.

“Good, that should just be made really clear to all of our legislators here, because we certainly did hear some conversation after the last approval that … now it's 70 million plus,” Stein said.

York assured her that “It is not $70 million-plus.”

During the transport phase of the jail cell last week, County Manager Matt Landers said that he's pleased the project is so far coming in under budget.

The Department of Corrections has contacted The Pike Company, lead for the project, and a meeting is being set up for later this week to review jail plans, York said.

File Photo of Carl York, senior project manager, of The Pike Company, by Joanne Beck.

With a choice of building from scratch from the ground up or using prefabricated units, county management is confident that the right choice was made for the new jail facility on West Main Street Road in Batavia.

The first jail cell was delivered to the site Wednesday and installed on Friday. It will be one of about 100 such cells to be slowly and carefully transported by flatbed truck, an effort that Assistant County Engineer Laura Wadhams believes is well worth it.

“These units come to us completely finished on the inside, and once set into place, will be bolted together, and all of the electrical, HVAC and plumbing already installed will be connected to the rest of the building,” Wadhams said to The Batavian Thursday. “This is a cost-effective way of constructing these cells, as the other option would be to construct the cells out of (concrete masonry unit) block, which, as you could imagine, would be a very labor-intensive process.”

General contractor LeChase Construction Services has subcontracted with PennStress, a precast cell manufacturer that installs the remade cell units all over the eastern side of the country, she said.

“We do get a good product this way as well since these are manufactured in a factory with a rigorous quality control process,” she said.

The cell was installed at the facility with a crane on Friday, overseen by the construction company, workers, County Manager Matt Landers and Sheriff William Sheron. There’s a long way to go, Landers said, but this is “just one more step in the process.”

“It’s a milestone to mark the setting, it’s a good step in the process,” he said. “But it’s just one step along the way.”

Likening the building process akin to how Legos snap into place with one another, the prefabricated units are very secure, Sheron said. He has enjoyed observing the vision coming to life.

“It’s exciting, to go from the plans on paper to actually see things coming out of the ground,” he said. “It’s all coming together now that we can actually picture it.”

That picture includes a 184-bed facility to house men and women inmates. With a price tag of $70 million, it’s not something that Landers wants to do again in a long time, he said.

“Certainly, it is a milestone, we don’t plan on building out our jail for hopefully 100 years, which is why we’re trying to get it right this time, and building a jail as appropriate for our community for the next 100 years,” Landers said. “So I think we’ve done a good job of that … and it’s been a great process working with the sheriff and seeing where we are today.”

The plan is to get a substantial amount completed by the first quarter of next year, and to begin moving inmates in around June or July, Sheron said. It will then join the majority of other jails in New York State that house female inmates, and by keeping those inmates more locally to their homes, their families will be able to visit them more frequently and remain connected, he said.

“It’s a matter of the county manager, the county Legislature, all of us coming together and recognizing that we are well overdue. I would say that we’re working at a facility that was built in 1902. That was built at that time to take care of the population that they had then. And things have changed tremendously since then,” Sheron said. “I know it’s a substantial cost, but it’s one of those necessary evils. Unfortunately, in society, we have individuals that can get the following rules and regulations and laws. And I think it’s extremely important that we have a location to put those individuals that is not only safe for them but also safe for the officers that are involved with it.”

Top Photo of a prefabricated jail cell being lifted over to its designated place during the install phase on Friday; photos of the cell's interior, a crane lifting the container, Sheriff William Sheron, left, on scene, workers getting the cell into proper place, and relaxing after a job well done. Photos by Howard Owens.

Now that a new 40-year sales tax agreement is in place, the County Legislature is ready to move forward with designing and building a new jail on land next to County Building #2.

Assistant County Manager Matt Landers presented an anticipated budget for the new facility with an anticipated expense of $60,000,000 at a Committee of the Whole meeting on Wednesday night.

The proposed jail will hold 184 beds in four pods, giving the jail staff space to keep separate jail populations for men and women as well as threat level, mental health issues, or substance abuse issues.

The location is off West Main Street Road in Batavia. 

The actual construction costs are an estimated $49,763,323 million: with more than $2 million in expense for design; $2 million for furnishings; $1.2 million for bonds and insurance payments; $1.2 million for a construction manager; more than $1 million in additional expenses for planning and development; plus $1.8 million set aside for unexpected costs.

Construction will be funded by bonds, which will be paid back over 30 years by the sales tax revenue that has been shifted away from villages and towns as part of the new state-approved sales tax agreement.

Chairman Robert Bausch said that under this plan, there would be no need to raise property taxes to help pay for the jail.

Bausch also noted that the county's consultant initially projected, based on county inmate trends, that Genesee County would need a 215-bed facility but that a new bail reform law is expected to reduce the demand in the county for inmate beds.

However, there is room available on the proposed jail site to add two additional cell blocks if the need arises.

If sales tax revenue falls short in the coming years, Landers noted, there is other county debt that will retire and revenue now going to pay those expenses can be reallocated to the jail debt if necessary.

With the new jail, the county will be able to go from being a tenant in other agencies' facilities -- all female inmates are housed at other jails in the region -- to being a landlord for other counties, the state or the feds.

"Local counties, the federal government, the state, are all short of space right now," Bausch said.

Revenue from other jurisdictions will cover some of the jail's ongoing operating expenses.

Legislators Shelly Stein, Gary Maha, and Gregg Torrey all spoke in favor of proceeding with the proposal.

"I served on the new jail committee," Stein said. "The details were combed through, and it is my recommendation that we proceed with 184 beds ... To not hit property taxes," she added, "is a major win for what we've done together as a legislature."

The need for a jail is beyond dispute, Maha said. 

"I'm not fond of spending $60 million," Maha said but the current jail is in bad shape, is landlocked, and the state is demanding a new facility in compliance with state standards.

"This is the county's responsibility and we have to get a jail done, and we have to do it right," Maha said.

Torrey agreed with Maha and said, "we have one chance to do it right. We hired a consultant, and I think it's best to follow what they recommend we do."

Photo: Members of the legislature listen to incoming Legislator (not in frame) Christian Yunker on his thoughts about the new jail, which he also supports.

CORRECTION: The bonds will be paid back over 30 years, the maximum time period for bond payback under state law.

He now has 10 days to sign it or veto it or let the deadline pass (known as a pocket veto).

The bill incrementally shifts sales tax revenue previously shared with towns and villages with that revenue targeted to pay off bonds for a proposed $60 to $65 million jail and for water infrastructure projects.

As The Batavian reported exclusively two days ago, with the bill lingering in Albany, unsigned, the county was in danger of going without a sales tax agreement in 2020 and that County legislators felt it necessary to suspend the planning process for the new jail.

If the bill is signed, there will be a sales tax sharing agreement in 2020 and jail funding can be secured.

The state's Corrections Commission is requiring Genesee County to replace its substandard jail.

Previously: Plans for new $65 million jail put on hold while governor dawdles on sales tax legislation

Many months of effort by Genesee County to replace its aging, legally out-of-compliance jail came to a standstill Wednesday night when the County Legislature, by consent, agreed to hold off on new jail plans until Gov. Andrew Cuomo signs sales tax agreement legislation that is necessary for the county to fund the jail.

The jail could cost as much as $65 million, which is money the county must borrow (through bonds) and the county won't be able to get those bonds without the 40-year sales tax agreement that will generate the revenue to pay back the loans.

The county and the city hammered out the agreement over the course of months of negotiations about how to divide the local portion of sales tax collected in the county and both elected bodies approved the agreement. The necessary legislation then went to the Assembly and Senate and was approved.

The bill now sits on the Senate president's desk awaiting a request by Gov. Cuomo to see it.  

He hasn't requested it and nobody knows why. It might be that there are 500 other bills on the Senate president's desk awaiting Cuomo's request, but nobody is sure if that's really the issue. Attempts by local officials to get an answer from any source, including the governor's office, have gone unanswered.

Meanwhile, the city and county don't have a sales tax agreement in place for 2020 and if they're going to have an agreement, absent the governor signing the 40-year-agreement bill, they must act fast.

The two municipalities could agree to extend the current agreement by a year or even extend it for 10 years. Either option could be approved on the State Comptroller's signature, without new legislation, but either option would also delay building a new jail by either length of time.

Once the governor requests the bill, he has 10 days to sign it or veto it, or he could do nothing, which is called a pocket veto. He could also let it sit on the Senate president's desk until Dec. 31, which is also a pocket veto.

If the bill isn't approved before Dec. 31, the whole process of approving a sales tax agreement would need to start from the beginning next year.

Neither the county, of course, nor the city, can wait until Dec. 31 to see if the governor will sign the bill. They need to approve a new sales tax agreement, if this one isn't approved, within weeks so there is time to get it approved by the comptroller's office and have it in place for 2020.

If there's no sales tax agreement, the county and city will not be able to fund normal government operations typically covered by sales tax revenue.

Chairman Robert Bausch is drafting a letter to the corrections commissioners informing them of the bind the county is in and asking if they can intervene with the governor's office.

County Manager Jay Gsell said the commission has been patient with the county over its current substandard jail on the premise that the county has been working toward building a new facility. 

Sheriff William Sheron said that a letter from the county might help extend that patience and at least put the commissioners on notice of the issue the county is facing.

Wednesday's meeting was initially called for the entire legislature to discuss jail plans and decide what would be included in the jail -- such as how many beds and pods construction contractors would be asked to bid on.

Some of that discussion took place, with an apparent agreement being reached on a four-pod jail with 184 beds. That would give jail staff the most flexibility in maintaining order and keeping different types of jail inmates, based on mental health issues and other factors, in appropriate housing.

After that discussion, Bausch brought up the sales tax issue and said he didn't see how the county could authorize the architect to start designing the facility because once the design is done, without a sales tax agreement, the county wouldn't be able to put the project out to bid because it couldn't get the project bonded.

"That would be pretty embarrassing for the county," he said.

County officials are ready to move ahead with plans for a new Genesee County Jail, which begins with hiring an architectural firm to help plan and design it and hiring a general contractor to oversee its construction. The new jail could be located on land already owned by the county next to County Building #2 on West Main Street Road, Batavia.

The County Legislature is expected to pass two resolutions next week to move the plan forward. One will authorize spending $2.5 million from the county's building and infrastructure fund, and the other will authorize a contract with SMRT Architects and Engineers PC, of Latham.

Approval of the resolutions was recommended this week by both the Public Service Committee on Tuesday (photo above with Asst. County Manager Matt Landers and Sheriff William Sheron seated at the conference table) and the Ways and Means Committee on Wednesday.

Landers told the Ways and Means Committee that the county has yet to establish the actual cost of the new jail. That will be determined by the review and consulting process with SMRT Architects, who will also assist in hiring a construction manager, who will also assist in estimating the cost.

Once a cost is established, the county can seek bond financing, and once the bond is approved, the $2.5 million from the reserve fund will be reimbursed to that fund.

If, after site review, SMRT does find the site next to County Building #2 suitable for a jail, the county's planning costs could be substantially reduced because there will be no need for a site-selection process.

SMRT was one of four finalists firms reviewed by a jail committee comprised of county officials from multiple departments. Two finalists were interviewed and those two were asked to submit final prices, then the committee conducted reference checks.

SMRT was selected by the committee on a 7-3 vote with one abstention, Landers said.

The county is establishing a page on its website that will provide the public with all of the information available on the new jail as the process progresses, Landers said. 

Landers expects more information on costs and a construction timeline to emerge within six months.

The two firms -- out of four that initially applied for the job -- are both so competitive, Landers said, that the committee has sent them more questions and asked for reference checks.

Rather than getting just references suggested by the companies, which will tend to be references from those believed to be positive, the committee is requiring reference contacts for the most recent jails the companies have been involved in building in New York.

"It's a good problem to have," Landers said. "They both scored very well."

Once the reference checks are done, the committee will interview the firms one more time and the committee hopes to have a recommendation to the County Legislature by the end of July.

Besides designing the jail, the firm selected will help with the site selection process and with hiring a construction manager.

The county has been moving toward building a new jail for a few years with cost estimates ranging from $35 million to $52 million.

The current jail doesn't meet current state standards, has damage related to age, lacks modern features, is undersized, and can't house female inmates.

Landers and Sheriff William Sheron cochair the jail committee. Of the eight other members, two are members of the Legislature and the remaining members are key county department heads.

SMRT architects, engineers and planners will present an analysis of conditions to date / interim status report on the Genesee County Jail to the Genesee County Legislature at 8 a.m. Saturday, Jan. 13, in the Legislature Conference Room at the Old Courthouse, 7 Main St., Batavia.

The path to a Sheriff's road patrol often passes through the Genesee County Jail for career-minded folks interested in law enforcement, and Darrell Klein thought that would be the path he would take when he signed on as a corrections officer 24-and-a-half years ago.

It didn't take him long, though, to figure out the jail was where he could do the most good.

"I liked the people," Klein said. "I liked the challenge, the feeling that I was doing something that mattered. People misunderstand what inmates are all about. They think they are bad people. They're not. There are a lot of good people here who made bad choices. It's nice to be able to help them when I can."

He said he will be look back at several memories where he feels he made a difference in people's lives. 

"Those are good feelings," he said.

Today was Klein's last day on the job.

"It's time to pass the torch to somebody else," he said.