School district report on Tuesday's board meeting

Minutes from Batavia City School Board of Education meeting for Nov. 1:

New Board Member
The board received five applications for the Board of Education seat which became available Nov. 1, 2011, due to the resignation of Andrew Pedro. After reviewing applications and meeting with each applicant, the board voted to have Phil Ricci serve the remainder of Mr. Pedro’s term, through June 30, 2012. Mr. Ricci was sworn in at the beginning of the meeting.

Mr. Ricci brings his experience as a branch manager with Bank of America as well as a demonstrated commitment to community involvement. He is president of the city of Batavia Youth Board, a long-standing member of the City of Batavia School District State Audit Committee, and served on the Batavia School District Board of Education from 2005-2007. He and his wife, Laura, have three children - one infant and two who attend Robert Morris Elementary.

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New Evaluation Procedure for Teachers and Principals
Robert Morris Principal Diane Bonarigo and Batavia High School Principal Christopher Dailey presented a pilot proposal in response to the new legislation regarding the observations/evaluations of teachers.

Superintendent of Schools Margaret Puzio had reported on this legislation to the board last fall, after attending a regional workshop on the topic. Some of the information covered at that time included:
•       Chapter 103 of the Laws of 2010 added a new section (3012-c) to the Education Law regarding annual professional performance reviews of all classroom teachers and building principals.
•       The new law applies first to all evaluations conducted by school districts on or after July 1, 2011, of teachers of “common branch subjects” (any or all of the subjects usually included in the daily program of an elementary school classroom) or English language arts or mathematics in grades four to eight, and principals employing such teachers.
•       By July 1, 2012, the process will be phased in for all classroom teachers and principals conducted by school districts or BOCES.
•       The new section of the law builds on current performance reviews, as opposed to replacing them.
•       The evaluations are intended to be a significant factor for employment decisions including but not limited to promotion, retention, tenure determination and termination.
•       Performance reviews will yield a single-composite effectiveness score (1-100) that incorporates multiple measures of effectiveness.
•       The measures used for scoring include student growth data on state assessments (initially 20 percent of the score, then 25 percent); locally selected measures of student achievement (initially 20 percent of the score, then drop down to 15 percent); and locally developed and negotiated criteria (for 60 percent of the score).

Focusing on the locally determined 60-percent portion of the scoring measures, Mr. Dailey and Mrs. Bonarigo have been working in conjunction with the Batavia Teachers Association to outline the measuring points and effective methods of evaluation.

The committee has utilized ideas from the work two educational experts: Kim Marshall’s ideas as expressed in her book, "Rethinking Teacher Supervision and Evaluation: How to Work Smart, Build Collaboration, and Close the Achievement Gap"; and Charlotte Danielson’s work, "Framework for Teaching, that outlines Four Domains of effectiveness."

The resulting model presented by Mr. Dailey and Mrs. Bonarigo consists of “mini-observations” with timely feedback using evaluation points taken from Danielson’s Four Domains. In other words, rather than having a lengthy, planned, formal observation of a teacher by the principal, mini-observations would be unannounced visits lasting 5-10 minutes and occurring approximately five times per year.

During a mini-observation, the principal would observe a teacher in action spontaneously, looking for level of competency (“highly effective” to “ineffective”) in three of the Four Domains of effective practice: Planning and Preparation, Classroom Environment, Instruction, and Professional Responsibilities. Then, within 48 hours, the principal would either provide written feedback, and/or have a conversation with the teacher to discuss that particular “snapshot” of teaching as well as invite the teacher to reflect.

Mr. Dailey and Mrs. Bonarigo highlighted several benefits to this proposal: it motivates teachers to constantly do their best; it motivates principals to regularly visit a greater number of classrooms; it is more authentic than a pre-planned observation appointment; it provides for quicker feedback that the teacher can begin using immediately; and it invites a higher level of reflection on the teacher’s part, making it more collaborative.

School Board Recognition Week
In honor of School Board Recognition Week, which runs this year from Oct. 31- Nov. 4, the Superintendent of Schools read the NYS Proclamation signed by Governor Andrew Cuomo, which highlighted that “members of school boards are dedicated to children, learning and community, and devote many hours of service to elementary and secondary public education as they continually strive for improvement, excellence and progress in education. ... ”

In addition to the Governor’s general description of all school boards, Mrs. Puzio noted that she appreciates, in paricular, the time, cooperation, intelligence, enthusiasm, and dedication of the Batavia City School District Board of Education members.

During this week, a presentation about our board members can be viewed on the district’s website as well as on each school’s television monitors. Current Board of Education members include Mr. Patrick Burk, Ms. Amy Barone, Mr. Wayne Guenther (vice president), Mr. Steven Mountain, Mrs. Gail Stevens (president), Mr. Gary Stich, Mr. Phil Ricci, and Miss Taylor Harkness (student ex-officio member).

The Batavia Teachers Association, represented at the meeting by Mark Warren, made a $250 donation to the Salvation Army in the Board of Education’s name, in honor of School Board Recognition Week. The Batavia Clerical Association also made a $50 donation in the board’s name to the United Way/Salvation Army/Batavia City School District Backpack Program, which provides weekend packs of nutritious snack items for needy students.

Statewide Coalition for Mandate Relief
Superintendent Puzio presented information about Let NY Work, a coalition of nearly a dozen organizations operating in New York State which have outlined a “Common Agenda for the Common Good.” In this agenda, six mandates are targeted with specific and detailed recommendations for reform. Those six items are:
1.      Make the pension system predictable and affordable;
2.      Redefine compulsory arbitration;
3.      Reduce the costs of construction on public/private projects;
4.      When contracts expire, freeze step increases;
5.      Establish minimum health insurance contributions level for     employees and retirees;
6.      No new mandates.

Mrs. Puzio noted that mandate relief would lessen some financial burdens on school districts, allowing that money to be more effectively spent on maintaining quality education.

The diverse members of the coalition are: Associated General Contractors/New York State; The Business Council of NYS; the NYS Council of School Superintendents; New York Farm Bureau; National Federation of Independent Business; New York State Conference of Mayors and Municipal Officials (NYCOM); New York State Association of Realtors; NYS School Boards Association; Unshackle Upstate; Westchester County Association; and the Lawsuit Reform Alliance of New York.

Overnight Fieldtrip and Fundraising Committee Report
Community committee member Cheryl Kowalik addressed the board, noting her appreciation for the committee being formed and that members have met and made some useful suggestions for the board to consider. She also stated, however, that some committee members were confused as to the guidelines the board used to determine that the hockey team should not be permitted to take an overnight trip for a tournament.

Board member Amy Barone reported on the committee’s progress, noting that they have met several times to review the current official board policies for field trips and fund raising, to review the concerns about both, as well as to brainstorm ideas for how to create new policies that are responsive to the concerns.

Committee discussions about fund raising included such topics as students carrying student identification, selling door-to-door, putting limitations on fundraisers, lessening stress for parents and students, creating a centralized calendar of fundraisers, voluntary vs. mandatory participation, methods of participation, and providing parents with a standardized form that would detail the necessary information for each fund raiser. The topic of overnight trips focused on the procedure for approval and the fund-raising process.

With the ensuing discussion by board members, it was determined that there are a myriad of issues surrounding these two topics and, as one issue gets addressed, others emerge. Mrs. Puzio suggested and board members agreed that all board members will submit their concerns about both topics to board President Gail Stevens who will compile the topics and forward them to Amy Barone for the next committee meeting.

School Boards Convention
Board Member Pat Burk, who is also a Resolutions Committee member for the NYS School Boards Association (NYSSBA), attended the New York State School Boards Association’s 92nd Annual Convention and Education Expo in late October, as did Superintendent Puzio and board members Gail Stevens and Amy Barone -- along with approximately 3,000 other school board members, superintendents, and educators from across the state. In addition to informative sessions, there was much opportunity for networking as well as visiting the tradeshow that highlights various programs and projects.

Mr. Burk also stated that the top priority arising out of the State Education Department is to seek a federal waiver for No Child Left Behind, citing unrealistic expectations, and that impressive data has been collected to support a waiver for NYS. (Compliance with No Child Left Behind is tied to receiving federal funds; non-compliance is penalized by withholding of some of those funds. The waiver application process was recently introduced in recognition of the need for more flexibility in how to effectively educate all students.)

Financial Summary Report for September 2011
Business Administrator Scott Rozanski reported on the September 2011 revenue and expenses for the district, reviewing them in comparison to the September 2010 figures.

Revenues were up by $245,800, or 6.9 percent, primarily in the Non-property Tax Items category (utility tax), the Miscellaneous category, and the State and Federal Aid category. The utility tax, which had been in decline for several years including the 2010-2011 school year, increased by a very encouraging $49,000, or more than 42 percent.

The $70,300 increase in Miscellaneous revenue reflected a reimbursement from 2010-2011 expenditures that were chargeable to 2010-2011 grants and, because of the timing of the processing of the transactions, are recorded as revenue for the 2011-2012 school year.

State and federal aid were up $150,800 from last year at this time, largely because last year’s aid had been adjusted down by .67 percent as a contingency plan to offset possible losses due to reconfigured FMAP (Federal Medical Assistance Percentages).

Recorded expenses were up by nearly $1.7 million or 40.50 percent due to the timing of transactions, as several bills that were paid last year in October, this year came due in September. For example, September 2011 had three payroll dates whereas last year, there were only two in the month. This was similarly true for the BOCES and health insurance payments, which came due in September this year, whereas in 2010, they were recorded during the month of October.

Jackson Elementary Tour
Jackson Elementary Principal Shawn Clark and Superintendent of Buildings and Grounds Jim Jacobs provided a tour of the Jackson facility. Some features of the tour included the separated parking and parent drop-offs from the bus loop that allows for safe and smooth transportation of students; the remodeled main entranceway which provides the main office staff with a clear view of who is approaching the front doors; the cafeteria and gym which were both part of recent renovations to the building; large classroom sizes; and multiple access doors to the playground.