The project executive for the construction management firm working with Genesee County on its new county jail project this afternoon said everyone should be “very happy” with the bids that were submitted for the six work areas that have been identified.
“Considering the economy and what's happening around the world -- the amount of work that's out there right now -- I think we should all be very happy that we have these results. They are very, very good results to be honest with you,” said Mark Bollin of The Pike Company of Rochester during a Genesee County Legislature Committee of the Whole meeting.
The special session was scheduled specifically for the awarding of construction bids for the $70 million, 184-bed jail initiative.
Bollin (photo above) went into detail about the companies that submitted low bids and answered questions from legislators about the project, that is scheduled to break ground on May 9 on land next to County Building 2 on West Main Street Road. He said work will take place over 20 months, with a projected completion date of January 2024 (plus another two months for close-out and punch list items).
As reported earlier today on The Batavian, the six low bidders are as follows:
General Contractor - LeChase Construction Services, LLC, of Rochester, $34,980,000;
Site Work - Bayside Paving Contractors Inc., Shortsville, at a stipulated sum of $3,792,000;
Food Services Equipment Work - Joseph Flihan Company, Utica, at a stipulated sum of $826,800;
Plumbing and Fire Protection Work - Thurston Dudeck LLC, Ontario, at a stipulated sum of $4,362,000;
Heating, Ventilation, and Air Conditioning Work - Bell Mechanical Contractor, Inc., East Rochester, at a stipulated sum of $5,112,000;
Electrical and Security Electronics Work - Kaplan-Schmidt, Inc., Rochester, at a stipulated sum of $8,200,000.
The total of the six bids -- $57,272,800 -- is $2.7 million less than what The Pike Company budgeted for the work listed above, Bollin said.
Legislators unanimously voted in favor of accepting the bids, and also voted on amending the project reserve fund to increase the amount to be bonded over a 40-year period to the $70 million figure.
Bollin said his company solicited for bids throughout New York, advertising in different places, including the Builders Exchange to Rochester and Buffalo.
“The Pike Company also has a system where we sent out the advertisement to bid to upwards of 5,000 individuals throughout the state,” he said. “So, we actually had very good participation. There was a number of projects that were out to bid at the time. Contractors are busy right now. But we actually did have very good versus participation.”
He advised that each of the six contractors have a “definitive scope of work” and each are aware of their exact responsibilities.
“There was a schedule included in the bidding documents, along with intermediate milestone dates that each contractor was responsible to meet -- both material deliveries, labor, etc. So, every contractor knew exactly what they were supposed to do,” he added.
Response to the bidding documents sent to prospective companies indicated that “they were probably some of the best construction documents … that they’ve ever seen,” Bollin said. “And that was reinforced by our estimating people who also said that those were a very good set of documents.”
A breakdown of the bids showed that three came in on the site work package, five for the general contractor, one for the food service (which came in higher than anticipated due to the cost of stainless steel and kitchen equipment, Bollin said), five for the plumbing work, six for heating and ventilation and five for electrical.
Bollin said all the contracts are ready to go out, along with notice of award letters that he will hand deliver tomorrow. The selected contractors are required to return the signed contracts along with insurance documents within seven calendar days, “at which time, the county can then sign the documents.”
Bollin said he is confident in the stability and expertise of the companies, noting that he has done work with all of them.
When asked about cost overruns, he said a “field order allowance” of $90,000 is built into each contract, but any charges over the bid amount must be approved by the legislature. He also said that The Pike Company will have personnel on site during construction as a quality control measure.
He said he has received assurances from the low bidders that long-lead materials, such as PVC conduit, electrical gear and air handling units, are being ordered now in an attempt to avoid delays.
“One of the reasons why we don't want to issue the notice proceed until May 9 is to give all the contractors a five week period of time …until we actually start construction to start securing steel and precast concrete,” he said. “I know for a fact that the general contractor is already committed to a steel contractor and he's already starting getting things ready. The precast contractor, I personally talked to him after the bid and he said he's already getting things ready to go.”